Administrative Assistant

COMPANY INFO

NORR / Chicago, Illinois USA

ABOUT THE COMPANY

Established in 1938, NORR is an award winning, international architecture and engineering firm with a diverse portfolio. The Chicago office has a fast-paced yet informal studio atmosphere comprised of architects and interior designers. Our people are the best and the brightest in the industry. Our work includes projects of all types across the country and the globe.   www.norr.com 

ABOUT THE JOB

We are seeking an Administrative Assistant to join our team. This is an opportunity for the right individual to put their strong administrative and organizational skills to use as a part of a hardworking, dynamic group. Our ideal candidate will be a self-starter who possesses strong interpersonal skills and has an enthusiastic attitude, along with an excellent work ethic. Reporting directly to the Director of Operations, the Administrative Assistant acts as a central resource within the office, providing support to the office staff. 

Primary Responsibilities: Answers and directs all incoming calls through a computerized telephone system to ensure calls are routed to the correct extension; routes all incoming mail and courier deliveries and arranges for outgoing couriers to maximum cost efficiency and ensure the timely delivery of items; manages the bookings for meeting rooms to ensure rooms are available as required and organizes catering/coffee services as required; monitors inventory and orders general office supplies and arranges for services on general office equipment; greets, announces and directs all visitors to provide a professional corporate image while ensuring the reception area is secure and all visitors entering the premises are identified; processes requests for insurance certificates, coordinating with the managers, clients and the insurance company; coordinates with the facilities management to arrange for building/office services as needed; provides general office orientation to new hires; performs other administrative duties as required with may include typing, data entry, filing, and emailing; assures the reception area is neat and orderly to provide a productive working environment. 

REQUIREMENT FOR APPLICANTS

Qualifications:
Minimum of 2 years administrative experience
Strong Microsoft Office skills

CONTACT TO APPLY

Human Resources
http://norr.com/global/careers/